How to share your Google Calendar

When you need to schedule a meeting, either a virtual call or a client discussion, the last thing you want is constant email chains. Sharing your Google Calendar makes it easier for others to view your availability and what’s filling up your day.

In this guide, we will walk you through Google Calendar’s built-in sharing features, including inviting others to an event and setting sharing preferences. We will also cover how Google Calendar works with Orufy Bookings for a more effective scheduling experience.

How to Share Your Google Calendar

Sharing your Google Calendar with others allows them to view or manage events. Sharing your entire calendar is beneficial when you want to:

• Provide your team or manager with a complete view of your schedule and events.

• Let others view your availability and plan meetings accordingly.

You can follow the step-by-step instructions on how to share your Google Calendar.

1. Share Google Calendar with Specific People

Sharing your calendar with the people you know is the best way to share your schedule. For example, people can see whether you will be in a meeting or not. Your teammates can view when you are free for a project discussion.

Step-By-Step Process to share Google Calendar with specific people

1. Navigate to calendar.google.com in your web browser.

2. Look for the My Calendars section on the left side.

3. Hover over the calendar you want to share with specific people.

4. Now click on More Options.

5. Select Settings and Sharing.

6. From the Menu, click on Shared with.

7. Click on + Add people and groups to add people and groups to the calendar.

8. You have to add the name or email address of the person to whom the calendar will be shared.

9. Select the level of permission that the person will have.

• See only free/busy (hide details): The person will only see when you are available or unavailable. This is the best way to keep your schedule private while sharing your availability.

• See all event details: The person can view the name, time, description, and location of the event. But they are restricted from making any changes.

• Make changes to events: The person can edit the existing events and add new events to the calendar. This is helpful when you have collaborated with someone to schedule a meeting or any discussion.

• Make changes and manage sharing: The person to whom the calendar is shared can perform all the actions mentioned above. It also allows the person to share their calendar with others.

10. Click on Send to let the person get notified that you have shared your calendar with them.

You can also share your Google Calendar through a URL

1. Look for the My Calendars on the left side.

2. Flow over the calendar you want to share.

3. Now click on More Options.

4. Select Settings and Sharing.

5. Click on Access permissions for events from the Menu.

6. Click on Get shareable link.

7. You can copy the link and share to the people.

2. Share Google Calendar with Your organization

You can share your Google Calendar with your organization. Sharing your availability will help track the meetings or look to schedule a meeting. It is easier to schedule meetings within your organization.

Step-By-Step Process to share Google Calendar with your organization

1. Go to calendar.google.com.

2. Look for the My Calendars on the left side.

3. Flow over the calendar you want to share with your organization.

4. Click on More Options.

5. Select Settings and Sharing.

6. From the Menu, click on “Access permissions for events.”

7. Check the column Make available for [name of the organization]

8. Check the permission settings from the drop-down menu. Select whether people in your organization can view event details or just a free/busy time slot.

3. Make Your Google Calendar Public

Public calendars are convenient when you organize events or meetings that are open to everyone. For example, community gatherings, public webinars, or workshops. Attendees can view the upcoming events and copy the event details to their personal calendars.

If you use Google Calendar as a personal workspace, you will need to create a new calendar to make it public.

Steps to Make Your Calendar Public

1. Navigate to calendar.google.com.

2. Look for the My Calendars on the left side.

3. Hover over the calendar that you want to make public.

4. Click on More Options.

5. Select Settings and Sharing.

6. From the Menu, click on “Access permissions for events.”

7. Check the column Make available to public.

8. Check the permission settings from the drop-down menu.

9. Select the See all event details.

How to Share a Google Calendar Event

If you want to invite someone to an event without sharing the entire calendar. You can invite them to a Google Calendar Event.

Add an invitee to your Google Calendar Event

Adding an invitee to the event allows you to track who you have invited and whether they will attend the event or not. You can also select whether Google sends new invitees a meeting invitation email after you add them.

Inviting Someone to a New Event

1. Click anywhere on the calendar grid or select the + Create button.

2. Enter the details of your event. It includes the title of the event, date, time, and location.

3. In the add guests section, you can enter the name or email address of your invitees.

4. Click on Save.

Adding People to an Existing Event

1. Click on the event on your calendar for which you want to add people.

2. The pop-up for the event will be opened.

3. Now, click on the pencil icon.

4. In the add guest section, enter the name or email address of the invitees.

5. Check whether you want to allow the invitee to:

• Modify event

• Invite others

• See guest list

6. After the invitee appears in the guest list, you can click on the person icon in the right corner beside their name. This icon is used to mark the invitee as optional or required for a particular event.

7. Click on Save.

Share a link to your Google Calendar event

You can also share the URL for a Google Calendar event with others. It make easier for them to view the event details and check the availability.

1. Click on the event in your calendar.

2. The details of the event will be opened in the pop-up.

3. You can copy the event link from the copy icon beside the location for the event.

Google Calendar + Orufy Bookings — share your calendar and schedule meetings

Booking appointments manually takes up all your valuable time. The process is the same: sharing available slots, waiting for a response, checking the schedule again, and repeating until something works. It is frustrating and inefficient at the same time.

Google Calendar manages scheduling effectively, but businesses need more powerful features to move ahead in the game.

Orufy Bookings is a scheduling software that connects with your Google Calendar to automate the booking process. Clients can view availability in real-time and book appointments instantly — no emails or waiting for a response required.

What You Will Unlock With This Connection:

• Two-way synchronization with Google Calendar in real-time

• Time zone detection for international clients

• Payment collection during an event

• Instant appointment confirmations are sent automatically

• Brand-specific booking pages matching your business

When a user books an appointment using Orufy Bookings, it will instantly appear in your Google Calendar. When you have blocked the time off setting in Google Calendar, the booked slot becomes unavailable in Orufy Bookings immediately. It keeps everything synchronized.

Final Thoughts

Sharing your Google Calendar reduces scheduling headaches. Whether you share Google Calendar with people, organizations, or make it public, you will stay in control while making effortless collaborations.

For businesses that require scheduling without hassle, Orufy Booking transforms your Google Calendar into a powerful booking agent. Clients can book events themselves, automates payment process, and calendar updates automatically.

Start your effortless scheduling today and let your calendar do the work.